Job Offer Templates: Tips, Structure & Example

When you’re ready to offer a role to a candidate, a clear and professional job offer letter is key. Whether you’re a small business hiring your first employee or an HR lead managing multiple hires, a well-written job offer sets the tone for a successful working relationship. This page outlines what to include, how to format it.

Job Offer FAQ:

What should be included in a job offer letter?

A good job offer letter includes:

• Job title and department
• Start date and location
• Salary and benefits
• Working hours
• Holiday entitlement
• Probation period (if applicable)
• Any conditions (e.g. references, right to work checks)
• Instructions for accepting the offer

Why is a written job offer important?

A written offer:

• Clarifies terms of employment
• Avoids misunderstandings
• Serves as a reference point for both employer and employee
• Helps ensure legal compliance

Is a job offer letter the same as an employment contract?

No. A job offer letter outlines the main details of the job, whereas an employment contract is a legally binding agreement covering wider terms and conditions.

Can you email a job offer letter?

Yes. Job offers are often sent via email. Once we have the information from you or the offer letter as a PDF, we handle sending the offer letter to the candidate on your behalf.

Tips for Writing a Strong Job Offer Letter

• Use clear, professional language: Avoid jargon and keep it easy to understand.
• Be specific: Include all the key terms to reduce confusion later.
• Keep it warm and welcoming: Make the candidate feel valued.
• Ensure accuracy: Double-check details like start date, salary, and contact information.

Free UK Job Offer Letter Template

Here’s a simple, editable template for permanent roles in the UK:

[Your Company Name]
[Company Address]
[City, Postcode]
[Phone Number]
[Email Address]

[Date]

Private and Confidential
[Candidate Name]
[Candidate Address]
[City, Postcode]

Offer of Employment

Dear [Candidate Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. Please find the terms of your offer below:

• Position: [Job Title]
• Start Date: [Start Date]
• Location: [Workplace/Remote/Hybrid]
• Salary: £[Annual Salary]
• Hours: [Working Hours]
• Annual Leave: [Holiday Allowance]
• Probation Period: [Duration]
• Benefits: [Brief Overview]

To accept, please sign and return this letter to[Company Name] by [Date].

Yours sincerely,
[Hiring Manager Name]
[Job Title]

Candidate Acceptance

I, [Candidate Full Name], accept the offer as outlined above.

Signature: _____________________
Date: _________________________